After using the Select All checkbox, you’ll see the Preview Pane will have a summary of the # of conversations you have selected. As you can see, only the visible emails are selected.įortunately there is away around this – although it was rather hidden and I stumbled it on accident when clicking around.
Now, with that said, there’s a weird glitch or feature (depending on how you look at it) in Outlook Webmail, where when you select the “select all” checkbox (#1 in screenshot above), it only selects the first nine (9) emails… don’t believe me? Give it a try and scroll down through the list of emails in that folder. Pressing the key on the keyboard while having a batch of emails selected will send them all to the Archive folder. If you hover your mouse over the Archive button in Outlook Webmail, you’ll see a popup that shows the letter “E”. Introducing my new favourite Keyboard Shortcut in Outlook Webmail: Fortunately Microsoft gives us a keyboard shortcut so you can click and press your way to inbox zero!
Alt + arrow up or down (Windows): Quickly move between messagesĬlick here to watch this video on YouTube.Archive batches of emails in Outlook Webmail can be time consuming as there is a threshold to the number of emails you can archive at one time. Ctrl + E (Windows): Jump to the search box or Option + ⌘ + F (Mac): Do a basic searchīonus: Move through messages in the reading pane. Ctrl + ,(Windows) or Control + [ (Macs): Display the previous message. (Windows) or Control + ] (Macs): Display the next message Use Tab to move forward through boxes in a dialog box, and use Shift + Tab to move back through boxes in a dialog box. To move between the folders pane, Outlook pane, and reading pane, hold down Ctrl + Shift + Tab (Windows) to toggle between them. Ctrl + 1 (Windows) or ⌘ + 1 (Mac) : Mail view. Ctrl + 5 (Windows) or ⌘ + 5 (Mac): Notes viewĪnd to go back home to the main mail screen:. Ctrl + 4 (Windows) or ⌘ + 4 (Mac): Tasks view. 
Ctrl + 3 (Windows) or ⌘ + 3 (Mac): Contacts view. Ctrl + 2 (Windows) or ⌘ + 2 (Mac): Calendar view. There are tons of shortcuts out there, so today we’ll just focus on one category: navigating between different parts of Outlook. Keyboard shortcuts can speed up everything you do in Microsoft Outlook.
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